VILLAGE OF SHREVE COUNCIL MEETING MINUTES

PUBLIC COMMENT:

Ron Maxwell from Whitaker Meyers Insurance introduced himself as the new agent for the Village and also presented our renewal policy to Council. Policy would renew March 17, 2026 through March 17, 2027. The premium would be $23,451.

The Insurance Ccommittee also met with Robert Beglin from USI ONE Advantage Property and Casualty Plan and compared the two policies to see which would provide the best value and most protection. It was presented to Council that USI ONE Advantage Property and Casualty Plan would be the better policy with appropriations to $25,000.00 to cover the annual premium estimate plus any additional miscellaneous expenses.

UTILITY BILLING - LATE FEE GRACE PERIOD:

 Mayor Martin confirmed that the authority to waive late fees rests with Council. February Water bills; due to being re-issued, the due date was extended one week more which would have been February 27, 2026. After that there would be late fees added on.

VILLAGE WEBSITE UPDATES

Mayor Martin explained that website updates are managed through the billing system software provider and requests have been submitted for updates to be done. He noted that Ashley; Billing Clerk, is now communicating directly with the web hosting provider to facilitate more timely updates.

RULES OF COUNCIL

Revisions were being made and would be ready for Council approval by March 16, 2026.

ORDINANCES

 Ordinance No 1-2026: Police Uniform Allowance

Ordinance creating a Police Uniform  Allowance for Officers of the Village of Shreve Police Dept. 

This was the third and final reading on March 16, 2026.

Motion to adopt Ordinance No. 1-2026, all in favor of. Motion carried.

 Ordinance No. 2-2026: Part-time Officer Recertification Stipend

Ordinance Authorizing the Village of Shreve Police Dept to award stipends to up to four officers who complete recertification.  One part-time officer has been hired since the January meeting. The officers would complete three years of service. If the part-time officer fails to complete year one, they must return the full stipend. If the part-time officer fails to complete year two, they must return 2/3 of the stipend. If the part-time officer fails to complete year three, they must return 1/3 of the stipend.

This was the third and final reading on March 16, 2026.

Motion to adopt Ordinance No. 2-2026,  all in favor of. Motion carried.

Ordinance No. 3-2026:  Ordinance prohibiting parking on Sunrise Drive.

Mayor Martin explained that vehicles parked on the narrow street have created difficulties for snow plowing, emergency vehicle access, and general road use. Village Administrator confirmed that complaints have been received and the situation is a maintenance and safety concern. Council discussed the four hour parking allowance provision and towing procedures included in the ordinance, also noted that residents on Sunrise Drive have adequate driveway parking available.

Motion was made to suspended the rules and pass this on an emergency basis: All in favor. Motion carried.

Motion to adopt Ordinance No. 3-2026 on Emergency Basis: All in favor. Motion carried.

Ordinance No. 4-2026: Fire Loss Insurance

Requiring fire loss insurance deposits. Solictor Marcum eexplained that state law authorizes municipalities to require insurance companies to deposit funds with the Village when a property suffers 60% or greater fire danage. The deposited funds ensure the fire-damaged structures are properly demolished or repaired. If the property owner fails to remediate the damage, the Village may use the deposited funds to perform the work, rather than relying on taxpayer funds or the foreclosure process.  This ordinance will work in conjunction with the Nuisance Abatement process.

Motion made to supend the rules to pass on emergency basis: All in favor. Motion carried. 

Motion to adopt Ordinance No. 4-2026  on Emergency Basis: All in favor. Motion carried.

Ordinance No. 5-2026: Village Cyber Security Policy

Ordinance establishing a cyber security  policy for the Village to ensure compliance with ORC Section 9.64.

Motion was made to suspend the rules to pass on emergency basis: All in favor. Motion carried.

Motion to aadopt Ordinance No. 5-2026 on an Emergency Basis: All in favor. Motion carried.

Ordinance No. 6-2026: Two-Signature Check Requirement

Ordinance establishing  a two-signature requirement for Village Checks. Solicitor Marcum noted this is the best practice to prevent embezzlement and protect Village finances. The ordinance ddesignates four authorized signers, any two of whom must sign each check.

Motion was made to suspended the rules to pass on emergency basis: All in ffavor. Motion carried.

Motion to aadopt Ordinance No. 6-2026  on an Emergency Basis: All in favor. Motion carried.

Ordinance No. 7-2026: Mayor's Court Fee Schedule

Ordinance establishing a cost and fine schedule for uncontested charges resolved in Mayor's Court. The existing fee schedule was significantly outdated and no formal court cost could be located.

Motion made to suspend the rules to pass on emergency basis: All in favor. Motion carried.

Motion to adopt Ordinance7-2026  on Emergency Basis : All in favor. Motion carried.

RESOLUTION

Resolution No. 1-2026:  Advanced Water and Wastewater Operations Contract (AWWO)

Authorizing the Mayor to enter into an agreement with Advanced Water and Wastewater Operations for management of the Village’s Water and Wastewater Facilities. AWWO has managed both plants since approximately 2007 and that the Village has maintained good compliance, with recent EPA Inspection resulting in only five minor violations, three of which were related to an improvement plan that needed updated dates.

Motion was made to suspend the rules to pass on eemergency basis:  All in favor. Motion carried.

Motion to adopt Ordinance No. 1-2026  on an Emergency Basis: All in favor. Motion carried.

OTHER BUSINESS

Water Distribution System Tools

Village Administrator presented one quote to Council for water distribution system tools to equip two crew trucks and maintain a backup set. The tools are manufactured by a specialized company the he has used for over 20 years. Council asked if multiple quotes had been obtained. Village Administrator explained that no comparable vendor exists for tools of this quality in the water utility industry. Council advised him to get multiple quotes going forward. Costs of tools $1,700.74.

Confirmation of Part-time Officer - William Little

Chief Flinner introduced Officer Little as a candidate for part-time with the Shreve Police Dept.  He reported that Officer Little, from the Tuscarawas County area, has prior law enforcement experience,  has completed his background check, and is ready to be sworn in.

Motion was made to confirm the appointment of William Little as a part-time officer,. All in favor. Motion carried.

Motorola APX 4500 IN-CAR RADIO

 Chief Flinner requested approval to purchase a Motorola APX 4500 In-Car Radio for $5,192.00 from StaleyTechnology,  the same vendor and model  used for the new vehicle purchased in November aND at te same cost. The current hand held portable radio has significant reception issues and creates a safety concern when dispatch can't hear officer calls.

Motion was made to approve purchase: All in favor. Motion carried.

Sunrise Drive Parking Ban - Notification

The new parking ban on Sunrise Drive notification will be made through social media, the Village website, signage, and door-to-door notice to the effected households.

Financial Reports

Fiscal Officer Weirick presented January 2026 financial reports. The General Fund Balance is just over $700,000. The 2025 annual report has been submitted to the Auditor of State ahead of the February deadline. Rough draft of 2023 - 2024 audit is in final review and that no significant findings, and just minor reclassification of principal and interest entries and a management letter comment regarding Council members who did not complete the Sunshine Laws training.

COUNCIL MEETING MINUTES

 MARCH 16, 2026

New Business

Case 580 - SL

This is a quote to have repairs and maintenance done to the Village’s Backhoe with Mechanical Solution’s in Holmesville at cost of $3,146.95.

Village Administrator brought this quote to Council, fee proposal for underwater floor sweeping of the clearwell at the Water Treatment Plant. The EPA recommended this, that it should be done every so many years as there is sediment at the bottom of the clearwell. The company, Integrity Aquatic will perform the sweeping at a cost of $6,400.00.

Board of Tax Appeals

Solicitor Marcum explained the Board of Tax Appeals and the appointment requirements. The Mayor appoints one member, and Council appoints two members who must not have been council members or village employees within the last five years. Council appointed Matt Shank and Laura Cline,  the Mayor appointed Josh Schupp.

ORDINANCES

Ordinance 8 - 2026, Adopting Rules of Council

Rules of Council are to be reviewed annually.

Motion was made to adopt Ordinance 8 - 2026, all in favor. Motion carried.

Ordinance 9 - 2026, Nuisance and Abatement and Declaring an Emergency

The Ordinance will be available at the Village Hall should anyone want to read it all.

Motion to suspend rules to pass on emergency basis: All in favor. Motion carried.

Motion to adopt Ordinance 9 - 2026, on Emergency  Basis: All in favor. Motion carried.

Ordinance 10 - 2026, Modifies the Salary Schedule, Wage Scale, and Health Benefits for specified positions of the Village of Shreve and declaring an emergency

This was mmodified to add Part-time Sergeant to the list.

Motion made to suspend rules to pass on emergency basis: All in favor.  Motion carried.

Motion to adopt Ordinance 10 - 2026, and pass on  Emergency Basis: All in favor. Motion carried.

Resolution 3 - 2026 To develop strategy to protect the water source of the Village of Shreve, Ohio

Ohio's Source Water Protection Plan helps public water suppliers protect drinking water sources, such as streams and aquifers, from contamination. 

Motion made to suspend the rules to pass  on emergency basis: All in favor. Motion carried.

Motion to adopt Resolution 3 - 2026 and pass on Emergency Basis: All in favor. Motion carried.

Resolution 4 - 2026 Authorizing the Mayor to enter in contract accepting the USI ONE Advantage Property and Casualty Plan

This  is a policy to replace Whitaker Meyers Insurance Policy.

Motion made to suspend  the rules to pass on emergency basis:  All in favor. Motion carried.

Motion to adopt Resolution 4 - 2026 and to pass on Emergency Basis:  All in favor. Motion carried.

YEAR END POLICE REPORT

  2025 Public Safety Year End Report

  Calls for service by Agency, Total Police Dept Calls for Service: 559

                Wayne County Sheriff’s Office,  Total Sheriff’s Calls for Service in Shreve: 189

                Clinton Township Fire Dept /EMS Coverage, Total Fire/EMS Calls for Service in Shreve: 111

ANNOUNCEMENTS

Shreve Yand Sale June 6, 2026

 Kimble Clean-Up Day June 8, 2026

ST.  RT. 226 Paving:  Things will start March 23, and continue  through August 31, 2026.

As always check us out on: Facebook - The Village of Shreve

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